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Student Academic Progress

When you receive federal or state financial aid, federal guidelines require that you make real and measurable progress toward your degree in order to continue to receive federal or state financial aid. This requirement is called Satisfactory Academic Progress (SAP).

The Satisfactory Academic Progress Policy addresses your academic progress during all your terms of enrollment at ICSW, including summer, whether or not you receive financial aid during the terms. At ICSW, this policy applies to federal, state, and need-based institutional aid, and most forms of institutional merit-based or talent-based aid. Note that institutional aid programs may have specific eligibility or renewal requirements in addition to the minimum requirements of the Satisfactory Academic Progress Policy.

Policy Overview


Return Title IV Aid

If you withdraw, either officially or unofficially, on or before completing 60 percent of the term, and you have received Title IV federal funds in the form of a Federal Direct Loan or a Federal PLUS Loan, the federal government requires that we review your eligibility for those funds. We are required to apply a federally mandated formula to determine how much of the federal funding was “earned” up to the time of withdrawal. This review and recalculation is called a “Return of Title IV Aid.”

The Title IV funds that were disbursed in excess of the earned amount must be returned to the federal government by the university and/or you. If you received a refund from financial aid, which was to be used for education-related personal expenses or non-university housing expenses, you may be required to return a portion of those funds to ICSW. This portion represents funds that were intended to pay your education-related expenses through the end of the term. The amount to be returned will be determined by your institutional costs, refunds you might have received for non-educational expenses and the funds that must be returned to the government.

The amount to be returned to the federal government will be calculated from the date you officially withdrew from classes or, in the case of an unofficial withdrawal, the last date you were involved in an academically related activity. An unofficial withdrawal is when a student stops attending classes, but does not withdraw from those classes or notify the university (eventually receiving W grades).


Credit Balance and Institutional Refunds

Credit balances that are generated by the application of federal student aid or state financial aid are refunded within 7 days. If you have a credit balance resulting from another form of payment, you may call the Office of Student Financial Services at 312-935-4234.

For those applying for financial aid, a paper refund check will be mailed to the current address on file. If a refund is due on another form of payment, the funds will be returned in the format in which they were received.


Withdrawal, Tuition

Students must withdraw from classes through the Director of Academic Administration. Simply ceasing to attend, or notifying the instructor, or nonpayment of tuition, does not constitute an authorized withdrawal from class and will result in academic as well as financial penalty.

When the withdrawal occurs, the tuition charge for courses during a 16-week semester will be reduced according to the following schedule, in accord with the tuition package:

Week 1 75% refund
Week 2 50% refund
Week 3 ​25% refund
Week 4 ​  0% refund

Additional Resources